Data Collection Book

I have been working hard to find the best way to keep my data forms in one place and all necessary information.  With budget cuts, and teachers being rated, it is very important to keep data to justify what we do.  I have found numerous forms and have created some myself as well to keep together in a data binder.  This way if someone questions my rationales, I have it all together and can easily grab and go.

I got a large binder from Staples that has a sleeve on the front.  That's where I keep my caseload schedule.  I always make sure to date the bottom of my schedules because it changes so frequently.  I keep the older versions behind it just in case if I have to reference it.


I typically use Excel to create my schedules since it is nice to have the cells ready made and can easily copy and paste groups of cells if necessary.

Inside this binder, I have dividers for each student.  I bought the Post-It divider tabs from Staples which I found was a quick and cheap method.  It also takes up less space in binder.

I placed the divider onto an "IEP Cheat Sheet."  I cannot take credit for this!!  Go to Ms. Rachel's Room to grab your copy! here!  Thank you Ms. Rachel for this great resource!!  It is a great way to have the students' classification, meds, glasses, accommodations, and modifications all in one place.  It also provides an area to put their related services and mandates.

I photocopied this page double sided and one the opposite page I made a form to log parent/guardian communication.  I am always wishing I logged down parent phone calls, memos, and whether or not they have shown for a conference.Grab a copy here!  On the other page I just printed out a copy of the speech goals from the IEP.

Finally, I have created a data collection form which I can use to log what goal was address, the activity used to address the goal, and at least 10 trials of data collection.  I tried to fit as many sessions on one sheet to save paper and I printed it double sided.  Grab a copy here!

This is what has worked for me!  What about you?!  I would love to hear!!

9 comments:

  1. I love seeing how others take data I use a data binder too. I did a post 2 weeks ago about it, check it out: kcummingsslp.blogspot.com :)

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    1. Ah just checked it out! I love my binder!! It has taken awhile to figure out how I want to use it to be the most efficient!

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  2. I also use a binder now for my students. A long time ago I used individual folders but it became way too cumbersome. I have a small binder for my artic only students and a reeeeally large one for all the others! I buy the dividers that have pockets which is where I store each student's data sheets and homework/worksheets that accumulate. I print off a copy of the goal page and 3-hole punch it, placing it behind their tab. This method has really worked the best for me.

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  3. My system is bulky and I need to better consolidate and organize my data...I like how yours looks. I am definitely going to give it a try. Thanks for sharing!

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  4. How do you switch between students when you have a group? This probably sounds like a dumb question, but I just haven't figured out how to do that yet!

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    1. I usually use post-its or other quick resources and input them into my book later on. I often use my dry erase board to keep score of games which in turn becomes my data later on to write down. It is much easier to write directly down when it is individual. I am always looking for ways to perfect this but this has worked for me thus far!

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  5. I use a binder system as well, but I organize my binder by grade and area of need. My IEP cheat sheet, which is similar to yours, is printed on colored paper so it becomes a divider between students. Then I put goals and an attendance sheet behind it. So when I have kindergarten artic students, I turn to the "kinder- artic" section of my binder and can quickly flip thru to log attendance and glance at each student's goals. I tried alphabetical by name, but it was just too difficult to find each student from the group.

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  6. I have a master binder that contains my students' goal pages in sheet protectors. Behind each goal page, I have a page or two containing columns for each objective. Each day I track data for each student on Avery labels. Then I peel the labels off and put them on each student's data sheet. This allows me to remain more organized during the day because I am not shuffling around papers or folders. I just have my page of labels on my clipboard. Also, I only have to write the data down once (I used to record it in a notebook and then rewrite it). I still have not found the perfect solution but this system worked much better than any of the others. It also allows me to compare the "columns" side by side so I can make sure that I am addressing all objectives each term.

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  7. I keep a master binder also that has dividers with pockets. I keep a copy of my students' goals and copies of their data sheets in the pockets. I use a storage clipboard during therapy. I keep one copy of each student's data sheet inside the clipboard, organized by the order I will see them during the day to minimize shuffling papers around. I just pull out the sheets for the students in my current group and record their data, then put the sheets on the bottom of the stack inside the clipboard when the group is done. I put the data sheets in the binder when they are full.

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